Canadian Actors’ Equity Association (Equity) is committed to protecting the personal information of its members and permittees. Equity is dedicated to meeting the requirements of the Personal Information Protection and Electronic Documents Act (PIPEDA).
Equity is responsible for ensuring compliance with this policy and applicable privacy legislation.
Personal information is collected from Artists engaged under Equity contracts to support the administration of the applicable scale agreement or engagement policy. Equity collects only the personal information necessary to fulfill these purposes.
Members are also responsible for sharing and maintaining accurate, up-to-date personal information with Equity, in accordance with the Constitution & Bylaws.
By engaging with Equity and entering into contractual relationships, members consent to the collection, use, and disclosure of personal information as outlined in this policy, except where otherwise required by law.
Members may withdraw consent at any time, subject to legal or contractual restrictions.
Equity shares personal information with its designated RRSP provider and Health & Insurance plan provider, as required to open and administer member accounts.
Equity may also disclose personal information to comply with legal and/or tax obligations, or in the event of a life-threatening emergency.
Members may log in to their myEquity profile to manage their contact information sharing preferences:
Equity maintains strict confidentiality of identifying personal information (e.g. gender identity, ethno-cultural identity, disability) collected through surveys or other means. This information is reported only in aggregated, non-identifying formats.
Equity maintains appropriate physical and electronic safeguards to protect personal information from unauthorized access, disclosure, or misuse.
Personal information is retained only as long as necessary to fulfill the purposes for which it was collected and to meet legal and regulatory requirements. Information that is no longer required is securely destroyed.
You have the right to request access to the personal information Equity has about you. You also have the right to know whether Equity has disclosed your personal information to third parties.
To request access to your personal information, submit a written request to Equity’s Privacy Officer and describe as specifically as possible the information you would like to access. Providing some context for your request may help us identify the information you are looking for.
Equity will respond to requests as soon as reasonably possible and will let you know if additional time is required.
In some cases, Equity may charge a reasonable fee to retrieve and provide access to physical records held in off-site storage or at Library and Archives Canada in Ottawa. If a fee applies, we will provide an estimate in advance.
Upon request, Equity will also provide a list of organizations to which your personal information has been disclosed.
Equity may refuse access to personal information where:
Individuals may contact Equity to access, update, or correct their personal information, or to raise questions or concerns about this policy or Equity’s privacy practices.
If a concern cannot be resolved, individuals may escalate their complaint to the Office of the Privacy Commissioner of Canada.
This policy is reviewed as necessary and no less than every three years.
Last updated: August 6, 2026
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