Please consult Articles 34:00 and 35:00 for complete details on engagement contracts under the ITA.
Contracts and Riders
Issuing Contracts
After submitting a Company Category Calculation and Production Registration Form, and posting appropriate Security, the Equity Business Rep will prepare contracts for the Engager. It’s the Engager’s responsibility, however, to verify the accuracy of the contract, complete any riders, and send the contract to the Artist.
- After concluding negotiations, the Engager has 10 business days to issue a contract to an Artist
- After receiving their contract from the Engager, an Artist has 10 business days to return a signed copy of the contract
- Once the Engager has received the signed contract, they have 5 business days to file the contract with Equity
Contracts must be filed with Equity before the first day of engagement. No Artist may begin an engagement unless an engagement contract has been completed and a copy filed with Equity.
Confirming Equity Membership Status
It’s the Engager’s responsibility to confirm that an Equity member on their production will be in Good Standing for the duration of their engagement. They can do this via the following steps:
- Log in to the Engager portal (for access to the portal, please reach out to Shawn McCarthy, Assistant Business Representative, directly at shawn@caea.com)
- Search by member number or by first and/or last name
- Once the Artist is found, make a record of the page (screenshot, PDF, or other) to include the date & time stamp, membership status, and Artist name
- Input the date of verification in the appropriate field on the Artist’s contract
- Save the record page on file for future reference
Making Changes to a Signed Contract
If there are changes to the contract after it’s been executed and filed with Equity, do not issue a new contract. Instead you must issue a rider to the existing contract. Having only one version of a contract (with subsequent riders) ensures that everyone is using a single version and has agreed to the same terms.
Additionally, please don’t make changes to an executed contract or rider without ensuring that both parties agree to the change.
Riders
A rider is an attachment to a contract that adds extra details, terms, or conditions. It becomes a legally binding part of the contract once both parties agree to it.
In some instances, a rider may be required under the ITA. Here are some examples:
- Consult Article 28:00 if your production requires any of the following:
- Working at heights
- Stage fighting
- Pyrotechnics
- Work on a steep rake
- Activities that seem riskier than usual
- Every Artist involved in the Extraordinary Risk must have a rider
- Every Extraordinary Risk must be stipulated in the rider
- Use definitive language, such as “the Artist will/is required to/agrees to,” rather than “the Artist may”
- Include what steps are being taken to mitigate the risks (e.g. treated surfaces, shoe soles, extra time working with the risk, padded costumes, etc.)
- Any changes that the Artist agrees to during the course of rehearsal should be added to the rider
- Consult Article Articles 31:00 (Nudity and Acts of Intimacy in Production) and 64:00 (Intimacy Directors).
- Every Artist involved in scenes that require nudity or intimacy must have a rider
- The nature of the intimacy or nudity and all detailed requirements and must be stipulated
- Any changes that the Artist agrees to during the course of rehearsal should be added to the rider
- Consult Article 50:00 for details.
- Include specific details, such as travel schedules and overtime, accommodations, per diems (rates established by the Treasury Board of Canada), extended health insurance, cultural considerations, etc.
- Complete the [Route Sheet]
Some instances not referenced in the ITA that sometimes appear in riders are:
- Billing
- Complimentary Tickets
- Schedule
- Social Media policy